Emergency Lighting Contract

FOI Number: 24041

Where applicable, we publish responses to requests under the Freedom of Information Act 2000. This one, Emergency Lighting Contract, is detailed below.


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Freedom of Information

Published on 10 May 2024


Ref: FOI/24041 


I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested further to your freedom of information request. 

Please find below a summary of our findings. 


I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below. 
The inspection, Testing and Minor Repairs of emergency lighting within various West Midlands Fire and Rescue Authority Properties: 

The details we require are: 
• What are the contractual performance KPI’s for this contract? 


There are no KPI’s   


• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages 


This was a below-threshold contract, therefore as per the procurement policy, this was not an advertised opportunity and therefore we invited quotes. 


• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date 


The actual spend so far is £21,914.47 


• Start date & duration of framework/contract? 


Start date: 6th May 2023.  

The contract duration: 2 years (plus an option to extend by 1 year) 


• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised? 


This was a below-threshold contract therefore, as per the procurement policy, this was not advertised prior to the tender and invited quotes. Please see attached the latest copy of our specification.   


• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension? 


Option to extend by 1 year.   


• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed? 


No, this will be made in December 2024. 


• Who is the senior officer (outside of procurement) responsible for this contract? 


With regards for the contact details of responsible persons, WMFS operates a single point of contact policy and callers are directed via HQ general contacts on 0330 058 9000. The call will be directed to the person with responsibility for the specific service. There is a direct email address for suppliers making sales enquires email: procurement.enquires@wmfs.net. Furthermore, guidance from the Information Commissioner’s Office is as follows: 

  • The presumption is in favour of protecting privacy, so the release of personal information will only be fair if there is a genuine reason to disclose. This involves a three-stage test. A public authority will generally have to satisfy itself that: 
  • There is a legitimate interest in disclosure; 
  • The legitimate interest can only be met, or fully met, by the disclosure of information which identifies individuals (i.e. the disclosure is necessary to that purpose); and, the disclosure would not involve unwarranted detriment to the individual’s privacy or other rights and legitimate interests. 
  • You can find out more about FOI exemptions from the Information Commissioner’s Office. This will explain which one or more of the FOI exemptions applies, and tell you how to appeal if you disagree with our decision. 

If you have any queries about this Freedom of Information request, please contact us. Please remember to quote the reference number above in any future communications.  

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW 

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF. 

Please note: Due to a migration and ensuring the accessibility of our policies and documents where possible, not all documents referenced in our FOI's are available. If you require a copy of a document referenced in our FOI's which is not linked below or is in a format that is not accessible to you, please email contact@wmfs.net.

Document/s or policies that are related to, or referenced, in this Freedom of Information Request reply.

Emergency Lighting Specification
File format: .docx
File type: .docx
Emergency Lighting Specifications