Printing Expenditure – 17076

A request for information about printing expenditure – 17076

Ref: FOI/17076

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested on 6th July 2017.

Please find below a summary of our findings.

Request

Please could you provide the following information with regards to your current printing expenditure:

  1. Current printing and photocopier contract details?
  2. Photocopiers/MFDs?
  3. Printers (as above)
  4. Print room / reprographics

Reply

MFD’s Devices purchase plus service agreement 2011 Xerox – C001236

MFD’s -Devices purchase plus service agreement 2011 Xerox – C001236

Devices/copiers Registry purchase plus service agreement 2009 – C001130.

Request

  1. Companies awarded?
  2. Photocopiers/MFDs
  3. Printers (as above)
  4. Print room / reprographics

Reply

  1. Xerox – 2011 Purchase of devices with service agreement
  2. Xerox – 2011 Purchase of devices with service agreement
  3. Ricoh – 2009 Purchase of devices with service agreement

Request

  1. Length of contract/s and end dates?
  2. Photocopiers/MFDs
  3. Printers as above
  4. Print room / reprographics

Reply

C001236 purchased / awarded wef 25-05-11 – Xerox

C001236 purchased / awarded wef 25-05-11 – Xerox

C001130 purchased / awarded wef 11-12-09 – Ricoh.

Request

  1. Number of devices?
  2. Photocopiers/MFDs
  3. Printers (as above)
  4. Print room / reprographics

Reply

  1. 66x Devices under C001236
  2. As above
  3. 3x Devices under C001130.

Request

  1. Annual print/copy volume
  2. Photocopiers/MFDs) b. Printers (as above)
  3. Print room / reprographics

Reply

  1. 339,735 qtr. = 1,358,940 pa Mono / 198,079 qtr. = 792,316.00 pa estimated Colour
  2. As above
  3. 120,475 qtr. = 481,900 pa Mono / 120,537 qtr. = 482,148 pa estimated Colour.

Request

  1. Annual spend?
  2. Photocopiers/MFDs
  3. Printers
  4. Print room / reprographics.

Reply

  1. £46,488.55 pa estimated (clicks & consumables provision only)
  2. As above
  3. £26,797.15 pa estimated (clicks & consumables provision only)

Request

  1. Details on how these were procured. i.e. By Framework
  2. Procurement method – Further Competition
  3. If Framework, please state which one.

Reply

  1. Further Competition
  2. Buying Solutions Framework RM450.

Request

  1. Do you have any print management software? If so, which

software?

Reply

No.

Request.

  1. Do they supply you with any scanning software (additional to the

software native to the device)?

Reply

No

Request

  1. What Document Management solution/s do you currently use within

your organization?

Reply

Currently we use Alfresco but we are undertaking a project to implement Microsoft Sharepoint.

Request

  1. What PDF software do you pay for? And how many licenses do you

pay for (an average per annum would be a good number here please.

Reply

Adobe reader – no cost – free of charge.

Request

  1. What is the name of the person within your organization responsible for the MFDs and the contract, what is their title, and their email address please?

Reply

With regards for the contact details of specific contacts, West Midlands Fire Service does not disclose individual contact details as these are exempt under Section 40(2) of the Freedom of Information Act 2000. There is a direct email address for suppliers making sales enquires email: procurement.enquires@wmfs.net.  Furthermore, guidance from the Information Commissioner’s Office is as follows: The presumption is in favour of protecting privacy, so the release of personal information will only be fair if there is a genuine reason to disclose.

This involves a three-stage test. A public authority will generally have to satisfy itself that: There is a legitimate interest in disclosure. The legitimate interest can only be met, or fully met, by the disclosure of

information which identifies individuals (i.e. the disclosure is necessary to that purpose); and, the disclosure would not involve unwarranted detriment to the individual’s privacy or other rights and legitimate interests

If you have any queries about this email, please contact me.  Please remember to quote the reference number above in any future communications. If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request a review of our decision please write to The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

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