16145 – Procurement Practise

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Ref: FOI16145

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested on 12th December 2016.

Please find below a summary of our findings.

Procurement team size and training

Request

Please state the total number of your procurement team in your department.

Reply

1 corporate procurement manager, 1 senior contracts manager, 4 contract managers, 1 senior purchasing manager, 7 purchasing officers

Request

Of members of the procurement team, please state the number that have a CIPS or other professional procurement qualification.

Reply

5 have CIPS level 6

Request

Of this number, how many are currently undergoing procurement training?

Reply

2 are working towards level 4

Request

What training is available to your procurement staff? Tick all that apply;

Reply

Training type Response (please tick) Additional comments
In-house training
E-Learning Not procurement related
External training provider
Formal Body (CIPS)

Request

Are purchase orders required for each transaction across your organisation

Reply

Yes

Request

What is the percentage of staff within your organisation that have access to an eProcurement system?

Reply

100%

Request

Please name the provider of your e-procurement system

Reply

In house system

Request

Does your organisation feel there are any limitations to the current system?

Reply

Limitations of system Satisfied Un-satisfied Additional comments
User friendliness
User guides effectiveness
Terminology easy to understand?
Efficiency
Multiple-quotes available?
Traceability of transactions Verbal orders placed are not traceable within the system unless they were confirmed with a purchase order
Supplier validation
Implementation
Cost
Prevention of maverick spend
Obtaining value per transaction Assume this means cost of raising PO.  We can obtain the value of the PO.

Maverick spend.

Request

What is the total percentage of spend classed as ‘maverick spend’ across your department in the following financial years?

Reply

Information concerning expenditure can be found on West Midlands Fire Service website at the following link:

https://www.wmfs.net/your-fire-service/openness/documents/

Request

Does your organisation have a sanction system in place for non-compliance to procurement practices?

Reply

Yes

Request

Does your organisation have incentives in place to encourage compliant sourcing?

Reply

No

Request

Does your organisation have a certain amount of quotes it must obtain for different levels of value? i.e Five quotes for spend over £10,000.

Reply

Yes, three quotes over £3,000.  Advertise opportunity over £100,000

If you have any queries about this email, please contact me.  Please remember to quote the reference number above in any future communications. If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request a review of our decision please write to The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

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