Facilities Management Contract Information – 16124

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A request for information about Facilities Management Contracts.

Ref: FOI/16124

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested on 7th July

Please find below a summary of our findings.

Request

I have been wanting to send a freedom of information request relating to the Council’s existing contracts relating to facilities management.

  • Lift Service and Maintenance
  • Air Conditioning and Ventilation Servicing and Maintenance
  • Cleaning and Janitorial
  • Mechanical and Electrical Maintenance
  • Property Maintenance and Day To Day Repairs

In regards to the types of contracts I have displayed above can you please send the Council’s primary contracts? Or can you please send me the contract that are above £1000.

Also, so that I understand the information you have provided to me please state information if the Council doesn’t have any contract I have stated within this request.

  1. Contract Type – Please use the list I have provided above
  2. Existing Supplier – Please state the supplier for each contract
  3. Annual Spend- Please can you provide me with the spend for each individual supplier
  4. Contract Duration- please note if there are any extensions period available and if so what?
  5. Contract Start
  6. Contract Expiry
  7. Contract Review
  8. Contract Description- a small description of the type of services included within each contract.
  9. Number of sites covered for each contract e.g. the Council may have a maintenance agreement with a supplier that covers several sites/buildings.
  10. Can you also send me the contact details of the person within the Council that is responsible for each one of these contract you have submitted.

Reply

Lift Service and Maintenance (1)

  1. Contract Type – Lift Maintenance  –  Non Headquarters sites
  2. Existing Supplier – Concept Elevator
  3. Annual Spend- £2500
  4. Contract Duration- 4 years
  5. Contract Start – 1st June 2015
  6. Contract Expiry – 31st May 2019
  7. Contract Review –  5th Feb 2019
  8. Contract Description – Maintenance of Lifts based at Stations
  9. No of sites – 6

Lift Service and Maintenance (2)

  1. Contract Type – Lift Maintenance for Headquarters
  2. Existing Supplier – Schindler
  3. Annual Spend – £4604.75
  4. Contract Duration- 1 year
  5. Contract Start – 26th July 2016
  6. Contract Expiry – 25th July 2017
  7. Contract Review –  1st April 2017
  8. Contract Description – Maintenance of Lifts based at HQ inclusive  Maintenance, availability of spares, call back during working hours (labour only), replacement of defective car lights, highest priority for entrapped people and E-alarm service.
  9. No of sites – one site HQ  – 5 lifts

Air Conditioning and Ventilation Servicing and Maintenance

  1. Contract Type – Heating & Ventilation Maintenance & Reactive Repairs 2014-2018
  2. Existing Supplier – J Tomlinson
  3. Annual Spend – £13,410.50
  4. Contract Duration – 2 years with an option for a further 2
  5. Contract Start – 1/6/14
  6. Contract Expiry – 31/5/18
  7. Contract Review –  Jan 2018
  8. Contract Description- Maintenance and reactive repairs for heating and ventilation
  9. Number of sites covered for each contract  – all West Midlands sites

Cleaning and Janitorial

  1. Contract Type – Washroom Solutions (Sanitary Bins, Air Fresheners Etc)
  2. Existing Supplier – Initial Washroom Solutions
  3. Annual Spend – £7000
  4. Contract Duration – 4 years plus 6 months (notice period)
  5. Contract Start – 01-Apr-12
  6. Contract Expiry – 31-Oct-16
  7. Contract Review – 31-Jul-16
  8. Contract Description – washroom solutions (sanitary bins, air fresheners and nappy unit at Safeside)
  9. Number of sites covered for each contract –  all West Mids Sites

Cleaning is carried out in house by cleaners employed by West Midlands Fire Service

Mechanical and Electrical

This information is exempt under Section 22 of the Freedom of Information Act 2000 – Information intended for future publication. Details will be published by West Midlands Fire Authority at the following link within the next 3 months: https://www.wmfs.net/your-fire-service/openness/documents/

The contracts covering mechanical and electrical work include those for

  • Electrical testing services – Portable Appliance Testing
  • Periodic 5 year testing of all fixed electrical installations on Brigade premises
  • Repair and Maintenance of appliance bay doors

Property Maintenance And Day To Day Repairs

  1. Contract Type – Framework agreement for reactive repairs (plumbing, electrical, building, roofing works)
  2. Existing Supplier –

Lot 1 – plumbing work:1. B.N. North: 2. Hardyman & co: 3. Swift maintenance services

Lot 2 – electrical work: 1. Drewmark Building Services: 2. Hardyman & co; 3. Laker BMS

Lot 3 – building work: 1. Drewmark Building Services; 2. Tyzander; 3. Hardyman & Co

Lot 4 – roofing work: 1. Laker BMS; 2. Jones & Hampton; 3. BNK construction

  1. Annual Spend – Cannot provide spend as it will vary dependant on reactive repairs, when the contract was set up it the whole contract was estimated to be £200k per annum
  2. Contract Duration – four years total –  2 years plus the option for a further 2 years
  3. Contract Start – 01-Jan-13
  4. Contract Expiry – 31-Dec-16
  5. Contract Review – 1st Aug 2016
  6. Contract Description – The Framework Agreement is for reactive maintenance of works that comprise of day to day emergency repairs together with short term repairs to rectify immediate problems.
  7. Number of sites covered for each contract – all WMFRA Sites

Request

  1. Can you also send me the contact details of the person within the Council that is responsible for each one of these contract you have submitted.

Reply

The person responsible for the reviewing and renewing of facilities management contracts can be contacted at the following address contact@wmfs.net

If you have any queries about this letter, please contact me. Please remember to quote the reference number above in any future communications. If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request a review of our decision please write to The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

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