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FOI20026 – Transparency report/contracts

Ref: FOI/20026

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested further to your freedom of information request.

Please find below a summary of our findings.

Request

The contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:

  1. Contract Reference
  2. Contract Title
  3. Procurement Category
  4. Supplier Name
  5. Spend (Total or Annual)
  6. Contract Duration
  7. Contract Extensions
  8. Contract Starting Date
  9. Expiration Date
  10. Contract Description [Please provide me with as much detail as possible.]
  11. Contact Owner (Full contact details if possible.)
  12. CPV codes/ProClass

Reply

This information is exempt under section 21 of the Freedom of Information Act 2000 as this information is reasonably accessible to the requestor. Our transparency data holds the information requested and can be found on West Midlands Fire Service website at the following link: https://www.wmfs.net/about-us/documents/

The report with the required data is called the Local Transparent Report.

The transparency report includes the lead customer such as ICT or Facilities Management (FM) which would also be the category.

As we do not keep a record of CPV codes, this information is exempt under section 1 of the Freedom of Information Act 2000.

Request

Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

Reply

With regards for the contact details of the person responsible for the actual contract’s register or someone responsible for API, West Midlands Fire Service operates a single point of contact policy.

The person responsible can be contacted at the following address contact@wmfs.net . The number for general enquiries is 0845 5000 900.

Furthermore, guidance from the Information Commissioner’s Office is as follows:

* The presumption is in favour of protecting privacy, so the release of personal information will only be fair if there is a genuine reason to disclose. This involves a three-stage test. A public authority will generally have to satisfy itself that:

* There is a legitimate interest in disclosure;

* The legitimate interest can only be met, or fully met, by the disclosure of information which identifies individuals (i.e. the disclosure is necessary to that purpose); and, the disclosure would not involve unwarranted detriment to the individual’s privacy or other rights and legitimate interests.

* You can find out more about FOI exemptions from the Information Commissioner’s Office. This will explain which one or more of the FOI exemptions applies, and tell you how to appeal if you disagree with our decision

If you have any queries about this Freedom of Information request, please contact us. Please remember to quote the reference number above in any future communications.

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

20024 – Additional payments to principle officers

Ref: FOI/20024

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested further to your freedom of information request.

Please find below a summary of our findings.

Request

  1. Have any additional bonus payments been made to fire and rescue service principal managers in the financial year 1 April 2018 – 31 March 2019:

Reply

West Midlands Fire service did not pay any any additional bonus payments to fire and rescue service principal managers in the financial year 1 April 2018 – 31 March 2019

Request

  1. Please indicate the total amounts of additional bonus payments to fire and rescue service principal managers in the financial year 1 April 2018 – 31 March 2019:

Reply

n/a

If you have any queries about this Freedom of Information request, please contact us. Please remember to quote the reference number above in any future communications.

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

20014 – Fleet and vehicle accidents

Ref: FOI/20014

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested further to your freedom of information request.

Please find below a summary of our findings.

Request

How many road vehicles (both fire engines and fast response cars) did the West Midlands Fire Service operate, as of 31 December 2019? If possible, please give separate figures for the basic types of vehicle. If not, please give an overall figure.

Reply

Please see attached list of all our vehicles in use on 31st December 2019.

FOI20014
Fleet list December 2019 1.0 Download

 

Request

How many road accidents (crashes, scrapes and other damage) did all these vehicles incur during 2019?

Reply

In the year January 1st 2019 to December 31st 2019 we had 122 accidents involving fire service vehicles.

Request

What was the value of the damage from all these accidents (in repairs, insurance claims and value of written-off vehicles)?

Reply

The total damage cost to West Midlands Fire Service was £66,428.63.

If you have any queries about this Freedom of Information request, please contact us. Please remember to quote the reference number above in any future communications.

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

 

20011- Printers/Printing devices contract

 

Ref: FOI/20011

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

West Midlands Fire Service has now completed its search for the information requested on 21st January 2020

Please find below a summary of our findings.

Request

Q1. Current contract details?

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

  1. Photocopiers/MFDs –

1) Xerox Contract – 25-05-11 expiry 31-12-19 (Consumables by Clicks Charges Only)

2) Konica Contract – 01-11-17 expiry 31-10-21(Consumables by Click Charges Only)

  1. As above
  2. As above

Request

Q2. Companies awarded?

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

Q2. Xerox & Konica

  1. As above
  2. As above
  3. As above

Request

Q3. Length of contract/s and end dates?

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

Q3. Length of contract/s and end dates?

  1. As above
  2. As above
  3. As above

Request

Q4. Number of devices?

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

Q4.

  1. 67 Sixty-seven (62x Xerox Devices & 5x Konica devices)
  2. As above
  3. As above

Request

Q5. Annual print/copy volume

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

Q5.

  1. No details recorded –charges based on total for ‘clicks/images’ for metered devices
  2. As above
  3. As above

Request

Q6. Annual spend?

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

Q6. Annual spend

  1. Both Contracts Combined:

2018-19 expenditure = £33k

2019-20 year to date expenditure = £29.5K

  1. As above
  2. As above

Request

Q7. Details on how these were procured. i.e. By Framework a. Procurement method b. If Framework, please state which one.

Reply

  1. Xerox Contract – Open tender
  2. Wef 2009 – current date – Rolling contract for ‘images/clicks’
  3. Konica Contract Direct Award – Option Under Lot 2 Only
  4. ESPO: Lot 2 FRAMEWORK RM3781: Framework
  5. Start date 26 Oct 2016
  6. End date 25 Oct 2020
  7. OJEU Contract notice 2016/S 151-274459
  8. Last updated 10 Oct 2019

Request

Q8. Do you have any print management software? If so, which software?

Reply

XDA Lite

Request

Q9. Do they supply you with any scanning software (additional to the software native to the device)?

Reply

No

Request

Q10. What Document Management solution/s do you currently use within your organization?

Reply

MS Sharepoint

Request

Q11. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD’s and the contract(s)? What is their job title, and their contact telephone & email details?

Reply

West Midlands Fire Service does not disclose individual contact details as under Section 40(20) of the Freedom of Information Act 2000.  There is a direct email address for suppliers making sales enquires email: procurement.enquires@wmfs.net. or contacts@wmfs.net and Tel: 03300 589 000.

Furthermore, guidance from the Information Commissioner’s Office is a as follows:

The presumption is in favour of protecting privacy, so the release of personal information will only be fair if there is a genuine reason to disclose.  This involves a three-stage test. A public authority will generally have to satisfy itself that:

There is a legitimate interest can be met, or fully met, by the disclosure of information which identifies individuals (i.e the disclosure is necessary to that purpose); and, the disclosure would not involve unwarranted detriment to individual’s privacy or other rights and legitimate interests.

If you have any queries about this freedom of information request, please contact us.  Please remember to quote the reference number above in any future communications.

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

200007 – Kids Taskforce

Ref:20007

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested further to your freedom of information request.

Please find below a summary of our findings.

Request

Please can you send me a list of all payments since 2000 made to the charity Kids Taskforce, including the amounts paid and the dates?

The charity has also been known as Miss Dorothy.com and operated until 2012 under charity number 1082100 and company number 04433833.

Reply

While West Midlands Fire Service worked with West Midlands Police to target resources to schools, however no payments were made to Kids Task Force.

Request

Please can you send me a list of all payments since 2013 made to the charity Dot Com Children’s Foundation, including the amounts paid and the dates?

The charity has operated under charity number 1154994 and company number 08570008.

Reply

West Midlands Fire Service has not made any payments to Dot Com Children’s Foundation.

Request

Payments made to MDC Publishing

Reply

West Midlands Fire service has made the following payments to MDC Publishing

£2784.20 paid on 23-03-07

£5000 paid on 29-12-08

If you have any queries about this Freedom of Information request, please contact us. Please remember to quote the reference number above in any future communications.

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

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