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200007 – Kids Taskforce

Ref:20007

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested further to your freedom of information request.

Please find below a summary of our findings.

Request

Please can you send me a list of all payments since 2000 made to the charity Kids Taskforce, including the amounts paid and the dates?

The charity has also been known as Miss Dorothy.com and operated until 2012 under charity number 1082100 and company number 04433833.

Reply

While West Midlands Fire Service worked with West Midlands Police to target resources to schools, however no payments were made to Kids Task Force.

Request

Please can you send me a list of all payments since 2013 made to the charity Dot Com Children’s Foundation, including the amounts paid and the dates?

The charity has operated under charity number 1154994 and company number 08570008.

Reply

West Midlands Fire Service has not made any payments to Dot Com Children’s Foundation.

If you have any queries about this Freedom of Information request, please contact us. Please remember to quote the reference number above in any future communications.

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

20006 – CFO Expenses

Ref: FOI/20006

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

West Midlands Fire Service has now completed its search for the information requested on 10th January 2020

Please find below a summary of our findings.

Request

Please provide the following information relating to expense claims made by

  1. Your Chief Fire Officer and:
  2. Deputy Chief Fire Officer

In each of the financial years 2018/19; 2017/18 and 2016/17.

Details of all expenses claimed in this period along with scanned copies of the receipts provided when the claim was made

Details of all gifts and hospitality received in this period

Reply

This information is exempt under section 21 of the Freedom of Information Act 2000 as this information is reasonably accessible to the requestor. Information concerning expenses and gifts and hospitality for Chief Fire Officer and Deputy Chief Fire Officer? can be found on West Midlands Fire Service website at the following link:

https://www.wmfs.net/mdocs-posts/gifts-and-hospitality-register/

2018/19 – https://www.wmfs.net/mdocs-posts/statement-of-accounts/  – Page 73 on wards

2017/18 –  https://wmfs.cmis.uk.com/cmis5/Document.ashx?czJKcaeAi5tUFL1DTL2UE4zNRBcoShgo=1CykWl3KaHHeokkm6UQCQubT180bwhiZ1PzB%2fB3aesWJf5vts0h7GA%3d%3d&rUzwRPf%2bZ3zd4E7Ikn8Lyw%3d%3d=pwRE6AGJFLDNlh225F5QMaQWCtPHwdhUfCZ%2fLUQzgA2uL5jNRG4jdQ%3d%3d&mCTIbCubSFfXsDGW9IXnlg%3d%3d=hFflUdN3100%3d&kCx1AnS9%2fpWZQ40DXFvdEw%3d%3d=hFflUdN3100%3d&uJovDxwdjMPoYv%2bAJvYtyA%3d%3d=ctNJFf55vVA%3d&FgPlIEJYlotS%2bYGoBi5olA%3d%3d=NHdURQburHA%3d&d9Qjj0ag1Pd993jsyOJqFvmyB7X0CSQK=ctNJFf55vVA%3d&WGewmoAfeNR9xqBux0r1Q8Za60lavYmz=ctNJFf55vVA%3d&WGewmoAfeNQ16B2MHuCpMRKZMwaG1PaO=ctNJFf55vVA%3d – Page 67 onwards

2016/17 – https://wmfs.cmis.uk.com/cmis5/Document.ashx?czJKcaeAi5tUFL1DTL2UE4zNRBcoShgo=M5OYlO5%2fF4G0xCw1VDx39SLHFLg2k1NprQohFdYZtp0KqO8LLLskKw%3d%3d&rUzwRPf%2bZ3zd4E7Ikn8Lyw%3d%3d=pwRE6AGJFLDNlh225F5QMaQWCtPHwdhUfCZ%2fLUQzgA2uL5jNRG4jdQ%3d%3d&mCTIbCubSFfXsDGW9IXnlg%3d%3d=hFflUdN3100%3d&kCx1AnS9%2fpWZQ40DXFvdEw%3d%3d=hFflUdN3100%3d&uJovDxwdjMPoYv%2bAJvYtyA%3d%3d=ctNJFf55vVA%3d&FgPlIEJYlotS%2bYGoBi5olA%3d%3d=NHdURQburHA%3d&d9Qjj0ag1Pd993jsyOJqFvmyB7X0CSQK=ctNJFf55vVA%3d&WGewmoAfeNR9xqBux0r1Q8Za60lavYmz=ctNJFf55vVA%3d&WGewmoAfeNQ16B2MHuCpMRKZMwaG1PaO=ctNJFf55vVA%3d – Page 63 onwards

The information requested receipts provided when claim is made could be classed as privacy invasive and could therefore provide a considerable amount of detail about the Chief Fire Officer’s life. This personal information would attract an exemption under Section 40(2) of the Freedom of Information Act 2000.

Even though it did not need to be considered because Section 40(2) of the Freedom of Information Act is an absolute exemption, there is a public interest in knowing how much the Chief Fire Officer has claimed in expenses. The public is entitled to assurance that public money is not being misappropriated and hopefully the information that we have provided will give this assurance.

Reimbursements have been received from external organisations where West Midlands Fire Service has paid expenses to Principal Officers whilst they are carrying out duties on behalf of these organisations, for example National Fire Chiefs Council (NFCC).

If you have any queries about this freedom of information request, please contact us.  Please remember to quote the reference number above in any future communications.

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

200008 – Fax machine usage

Ref: FOI/200008

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested further to your freedom of information request.

Please find below a summary of our findings.

Request

Does your organisation use physical fax machines?

Reply

Yes, not stand alone but Multi-functional devices

Request

If yes, how many fax machines does your organisation have?

Reply

West Midlands Fire Service has 42 Multi-functional devices with fax functions.

As from the end of March we will have replaced all of our multi-function devices, none of which will have a fax facility so at that point we will only have one incoming fax to email hosted by Faxtastic for the Home Fire Safety Contact Centre.

Request

Does your organisation have an on-premise fax infrastructure (no physical fax machines, but a fax server hosted by your organisation)?

Reply

West Midlands Fire Service does not have on-premise fax infrastructure however we do use Faxtatic.

Request

How many faxes does your organisation receive each year?

Reply

The number of physical faxes received by West Midlands Fire Service is unknown and therefore this is exempt under section 1 of the Freedom of Information Act 2000. However we do received approximately 120 electronic faxes.

Request

How many faxes does your organisation send each year?

Reply

This information is exempt under section 1 of the Freedom of Information Act 2000 as we do not hold this information. This information is not recorded within our organisation

Request

How much does faxing cost your organisation each year?

Reply

This information is exempt under section 1 of the Freedom of Information Act 2000 as we do not hold this information. The amount spent on faxes is not recorded as a separate recordable item.

If you have any queries about this Freedom of Information request, please contact us. Please remember to quote the reference number above in any future communications.

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

19171 – Local Area Network (LAN) contract

Ref: FOI/19171

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST.

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested on 22nd January 2019.

Please find below a summary of our findings.

Request

Please can you send me the organisation’s Local Area Network (LAN) contract, which may include the following:

  • Support and Maintenance- e.g. switches, router, software etc
  • Managed- If this includes services than just LAN.
  1. Contract Type: Managed or Maintenance.

Reply

Maintenance

Request

Existing Supplier: Who is the current supplier?

Reply

ONESOURCEIT

Request

Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier.

Reply

This information is exempt under section 21 of the Freedom of Information Act 2000 as this information is reasonably accessible to the requestor. Information concerning our spend can be found on West Midlands Fire Service website at the following link:

https://www.wmfs.net/about-us/openness/documents/

Information is available bottom of page to download.

Request

Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.

Reply

500

Request

Number of Sites: The number of sites, where equipment is supported by each contract.

Reply

1

Request

Hardware Brand: What is the hardware brand of the LAN equipment?

Reply

As a major emergency service provider, you will appreciate that we must ensure that our systems are appropriately protected. Releasing detailed information about hardware brand in response to your request and other similar requests under Freedom of Information has wider implications that we must consider.  By this we mean that disclosing this information may prejudice our ability to maintain our own and national security. We believe that maintaining security and ensuring public safety in a national and local context takes precedence over this request.

We accept that this type of information is of interest to commercial companies and to researchers but believe that it is not in the greater public good to release detailed information.

We do not imply that release of this information alone would necessarily be immediately detrimental, but taken with other information we consider that it could have an adverse effect on our capability, effectiveness and security. Given the current security climate in the UK we recognise the necessity to take a precautionary approach. In this situation we have also taken account of whether the release of this information, could, if put together with other available information, cause damage. After consideration we concluded that this type of information cannot be divorced from its context and looked at in isolation. In some circumstances, releasing this information could give rise to prejudice that would not otherwise have existed, because, taken together with other information requested, it could disclose a composite of information which is more sensitive than its individual parts taken separately.

We are therefore refusing your request under Freedom of Information exemptions, s24 National Security, s44 Prohibition on Disclosure.

In taking this decision we have taken note of the Centre for Protecting the National Infrastructure Guidance on disclosure of sensitive information, which states

“…. that national security is paramount and should be considered carefully in any government or commercial decision to release or disseminate information to the public”.

This guidance continues to state that careful consideration must be given before disclosing ‘precise information which exposes an organisation’s information or process control systems to the threat of electronic attack’.

Some of these exemptions are subject to the public interest test. This means that we must consider whether the public interest in releasing the information outweighs the public interest in refusing to disclose. We have considered that it is in the interest of the majority of the public to protect our systems from potential harm, in order to support us to ensure public safety. We have also decided that the likelihood of damage to our systems need not be immediate as the impact would, in an emergency situation, be potentially serious.

We also considered whether release of this information is in the public interest in terms of explaining our decisions, ensuring accountability, or providing transparency into our handling of public finances. We have concluded that the detail of this information is not necessary to meet the public interest or reassure public concerns. As a result, we have decided that the public interest is better served by not disclosing this detailed information.”

Request

Contract Description: Please provide me with a brief description of the overall contract.

Reply

Hardware maintenance.

Request

Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.

Reply

12 Months.

Request

Contract Expiry Date: When does the contract expire?

Reply

December 2020

Request

Contract Review Date: When will the organisation is planning to review the contract?

Reply

November 2020

Request

Responsible Officer: Contact details including name, job title, contact number and email address?

Reply

With regards for the contact details of responsible officer, WMFS ICT Department operates a single point of contact policy and callers are directed to the ICT Service Desk via HQ Reception on (0121) 380 6067. The call will be directed to the ICT Service Desk and allocated to the ICT specialist with responsibility for the specific service. There is a direct email address for suppliers making sales enquires email: procurement.enquires@wmfs.net. Furthermore, guidance from the Information Commissioner’s Office is as follows:

* The presumption is in favour of protecting privacy, so the release of personal information will only be fair if there is a genuine reason to disclose. This involves a three-stage test. A public authority will generally have to satisfy itself that:

* There is a legitimate interest in disclosure;

* The legitimate interest can only be met, or fully met, by the disclosure of information which identifies individuals (i.e. the disclosure is necessary to that purpose); and, the disclosure would not involve unwarranted detriment to the individual’s privacy or other rights and legitimate interests.

* You can find out more about FOI exemptions from the Information Commissioner’s Office. This will explain which one or more of the FOI exemptions applies, and tell you how to appeal if you disagree with our decision.

Request

If the LAN maintenance is included in-house please include the following information:

  1. Hardware Brand: What is the hardware brand of the LAN equipment?
  2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
  3. Number of Sites: Estimated/Actual number of sites the LAN covers.
  4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address?

If the contract is managed by a 3rd party e.g. Can you please provide me with

  1. Existing Supplier: Who is the current supplier?
  2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
  3. Number of Sites: Estimated/Actual number of sites the LAN covers.
  4. Contract Type: Managed, Maintenance, Installation, Software
  5. Hardware Brand: What is the hardware brand of the LAN equipment?
  6. Contract Description: Please provide me with a brief description of the overall contract.
  7. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.
  8. Contract Expiry Date: When does the contract expire?
  9. Contract Review Date: When will the organisation is planning to review the contract?
  10. Responsible Officer: Who within the organisation is responsible for each of these contract(s) please provide me with contact details including name, job title, contact number and email address?

Reply

As above

If you have any queries about this Freedom of Information request, please contact me.  Please remember to quote the reference number above in any future communications. If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request a review of our decision please write to The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

20003 – Facilities Management Contracts

Ref: FOI/20003

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

West Midlands Fire Service has now completed its search for the information requested on 3rd January 2020

Please find below a summary of our findings.

Request

I would like the organisation to review my freedom of information request below, that’s focused around contract data for services around facilities management.

For each of the different contracts below, can you please provide me with all the information using the questions below

  1. Office and building cleaning – Service contract that is focus around office, commercial and building cleaning services.
  2. Lift service and maintenance – Service contract for lift service and maintenance.
  3. Food – Service contract that is focused around catering services.
  4. General waste services contracts – The organisation’s primary general waste service contract.
  5. Laundry services where clothes and linen can be washed and ironed.

Contract profile questionnaire for each type of contract:

  1. Supplier/Provider of the services
  2. Total Annual Spend – The spend should only relate to each of the service contract listed above.
  3. A description of the services provided under this contract please includes information if other services are included under the same contract.
  4. The number of sites the contract covers
  5. The start date of the contract
  6. The end date of the contract
  7. The duration of the contract, please include information on any extensions period.

Reply

Please see table below with information.

Question Office and building cleaning Lift service and maintenance (HQ) Food General waste services contracts Laundry services
1 In-house Schindler Lifts Saffron Catering Clearway Johnsons
2 £6500 £100,000 £51,000 £40,000
3 Lift Maintenance Bistro and Hospitality Service Waste and Recycling Collections Rental & laundry of towels & Overalls
4 1 1 41 41
5 01-Aug-19 01-Jul-19 01-Feb-19 17-Feb-19
6 31-Jul-20 1-Jul-21 31-Jan-21 16-Feb-21
7 1 yr 2 yrs 5 yrs 3 yrs

Request

  1. Who within the organisation is responsible for each of these contracts? name, Job Title, contact number and email address.

Reply

West Midlands Fire Service does not disclose individual contact details as under Section 40(20) of the Freedom of Information Act 2000.  There is a direct email address for suppliers making sales enquires email:

procurement.enquires@wmfs.net. or contacts@wmfs.net and Tel: 03300 589 000.

Furthermore, guidance from the Information Commissioner’s Office is a as follows:

The presumption is in favour of protecting privacy, so the release of personal information will only be fair if there is a genuine reason to disclose.  This involves a three-stage test. A public authority will generally have to satisfy itself that:

There is a legitimate interest can be met, or fully met, by the disclosure of information which identifies individuals (i.e the disclosure is necessary to that purpose); and, the disclosure would not involve unwarranted detriment to individual’s privacy or other rights and legitimate interests.

If you have any queries about this freedom of information request, please contact us.  Please remember to quote the reference number above in any future communications.

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

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