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21067 – Maintenance of Fire & Intruder Alarm Systems

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Ref: FOI/21067 

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST 

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested further to your freedom of information request. 

Please find below a summary of our findings. 

Request 

Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages 

Reply 

After consideration WMFS has decided to withhold this information as the organisation believes this information is exempt under Section 43 of the Freedom of Information Act 2000. Section 43 of the Act states: 

“Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice the commercial interests of any person.” 

WMFS believes that the information is of competitive value and is likely to prejudice the commercial interests of WMFS and also the Third Party. Section 43 of the Act is subject to the public interest test; in this case WMFS considers that maintaining its bargaining position in  future commercial negotiations outweighs the benefit in the release of this information. 

Request 

Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date 

Reply 

This information is exempt under section 21 of the Freedom of Information Act 2000 as this information is reasonably accessible to the requestor. Information concerning our payments can be found on West Midlands Fire Service website at the following link: 

https://www.wmfs.net/about-us/documents/ 

Please choose subheading “what we spend and how we spend” and on the new page please scroll towards the bottom of the page and you find a table with the transparency reports for each corresponding year which are downloadable. 

Request 

Start date & duration of framework 

Reply 

Start date: 1st November 2019  

The duration of the contract is 2 years with the option to extend by 1 period of 12 months.  

Request 

Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension? 

Reply 

There is an option to extend by 1 period of 12 months. 

Request 

Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed? 

Reply 

No decision has been made on the extension of the contract.  

Request 

Who is the senior officer (outside of procurement) responsible for this contract? 

Reply 

With regards for the contact details of responsible persons, WMFS operates a single point of contact policy and callers are directed via HQ general contacts on 0330 058 9000. The call will be directed to the person with responsibility for the specific service. There is a direct email address for suppliers making sales enquires email: procurement.enquires@wmfs.net. Furthermore, guidance from the Information Commissioner’s Office is as follows: 

The presumption is in favour of protecting privacy, so the release of personal information will only be fair if there is a genuine reason to disclose. This involves a three-stage test. A public authority will generally have to satisfy itself that: 

There is a legitimate interest in disclosure; 

The legitimate interest can only be met, or fully met, by the disclosure of information which identifies individuals (i.e. the disclosure is necessary to that purpose); and, the disclosure would not involve unwarranted detriment to the individual’s privacy or other rights and legitimate interests. 

You can find out more about FOI exemptions from the Information Commissioner’s Office. This will explain which one or more of the FOI exemptions applies, and tell you how to appeal if you disagree with our decision. 

If you have any queries about this Freedom of Information request, please contact us. Please remember to quote the reference number above in any future communications.  

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW 

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF. 

 

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