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21034 – Gym contract

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Ref: FOI/21034 

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST 

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested further to your freedom of information request. 

Please find below a summary of our findings. 

Request 

The link in the original email is for the previous contract, please see link to the latest gym equipment contract: 

https://www.contractsfinder.service.gov.uk/Notice/c925a7b9-e885-4f4c-b8ee-5e0f78ef80a8 

Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages 

Reply 

This was a call off from a framework agreement via a Mini competition. ESPO’s framework 345, all the suppliers on the framework were invited to the mini competition.  

https://www.espo.org/Frameworks/Sports-Leisure/345-Fitness-Equipment-(supply,-delivery,-installat 

Request 

Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date 

Reply 
Spend to date: £28k 

Request
Start date & duration of framework 

Reply
The contract start date is the 15th July 2020 for a duration of 2 years with the option to extend for a further period of 2 years 

Request
Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension? 

Reply
2-year contract with the option to extend for a further period of 2 years 

Request
Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed? 

Reply
No, a decision will be made closer to the end of the initial 2 years of contract.  

Request
Who is the senior officer (outside of procurement) responsible for this contract? 

Reply
With regards for the contact details, WMFS operates a single point of contact policy and callers are directed to HQ general contacts on 0330 058 9000. The call will be directed to the person with responsibility for the specific service. There is a direct email address for suppliers making sales enquires email: procurement.enquires@wmfs.net 

Furthermore, guidance from the Information Commissioner’s Office is as follows: 

  • The presumption is in favour of protecting privacy, so the release of personal information will only be fair if there is a genuine reason to disclose. This involves a three-stage test. A public authority will generally have to satisfy itself that:
  • There is a legitimate interest indisclosure;
  • The legitimate interest can only be met, or fully met, by the disclosure of information which identifies individuals (i.e.the disclosure is necessary to that purpose);and, the disclosure would not involve unwarranted detriment to the individual’s privacy or other rights and legitimate interests. 
  • You can find out more about FOI exemptions from the Information Commissioner’s Office. This will explain which one or more of the FOI exemptions applies, and tell you how to appeal if you disagree with our decision

Request
Would you consider appointing a third party contractor to service and repair the existing gym equipment beyond the existing OEM warranty period? 

Reply 

The current contract includes the maintenance of the gym equipment. 

If you have any queries about this Freedom of Information request, please contact us. Please remember to quote the reference number above in any future communications.  

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW 

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF. 

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