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20011- Printers/Printing devices contract

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Ref: FOI/20011

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST

West Midlands Fire Service has now completed its search for the information requested on 21st January 2020

Please find below a summary of our findings.

Request

Q1. Current contract details?

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

  1. Photocopiers/MFDs –

1) Xerox Contract – 25-05-11 expiry 31-12-19 (Consumables by Clicks Charges Only)

2) Konica Contract – 01-11-17 expiry 31-10-21(Consumables by Click Charges Only)

  1. As above
  2. As above

Request

Q2. Companies awarded?

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

Q2. Xerox & Konica

  1. As above
  2. As above
  3. As above

Request

Q3. Length of contract/s and end dates?

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

Q3. Length of contract/s and end dates?

  1. As above
  2. As above
  3. As above

Request

Q4. Number of devices?

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

Q4.

  1. 67 Sixty-seven (62x Xerox Devices & 5x Konica devices)
  2. As above
  3. As above

Request

Q5. Annual print/copy volume

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

Q5.

  1. No details recorded –charges based on total for ‘clicks/images’ for metered devices
  2. As above
  3. As above

Request

Q6. Annual spend?

  1. Photocopiers/MFDs
  2. Printers
  3. Print room / reprographics

Reply

Q6. Annual spend

  1. Both Contracts Combined:

2018-19 expenditure = £33k

2019-20 year to date expenditure = £29.5K

  1. As above
  2. As above

Request

Q7. Details on how these were procured. i.e. By Framework a. Procurement method b. If Framework, please state which one.

Reply

  1. Xerox Contract – Open tender
  2. Wef 2009 – current date – Rolling contract for ‘images/clicks’
  3. Konica Contract Direct Award – Option Under Lot 2 Only
  4. ESPO: Lot 2 FRAMEWORK RM3781: Framework
  5. Start date 26 Oct 2016
  6. End date 25 Oct 2020
  7. OJEU Contract notice 2016/S 151-274459
  8. Last updated 10 Oct 2019

Request

Q8. Do you have any print management software? If so, which software?

Reply

XDA Lite

Request

Q9. Do they supply you with any scanning software (additional to the software native to the device)?

Reply

No

Request

Q10. What Document Management solution/s do you currently use within your organization?

Reply

MS Sharepoint

Request

Q11. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD’s and the contract(s)? What is their job title, and their contact telephone & email details?

Reply

West Midlands Fire Service does not disclose individual contact details as under Section 40(20) of the Freedom of Information Act 2000.  There is a direct email address for suppliers making sales enquires email: procurement.enquires@wmfs.net. or contacts@wmfs.net and Tel: 03300 589 000.

Furthermore, guidance from the Information Commissioner’s Office is a as follows:

The presumption is in favour of protecting privacy, so the release of personal information will only be fair if there is a genuine reason to disclose.  This involves a three-stage test. A public authority will generally have to satisfy itself that:

There is a legitimate interest can be met, or fully met, by the disclosure of information which identifies individuals (i.e the disclosure is necessary to that purpose); and, the disclosure would not involve unwarranted detriment to individual’s privacy or other rights and legitimate interests.

If you have any queries about this freedom of information request, please contact us.  Please remember to quote the reference number above in any future communications.

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

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